Skip navigation.

 

content header image
  • 1. NAME
    • 1.1 The name of the organisation shall be the Preston Twinning Partnerships
  • 2. AIMS of the PRESTON TWINNING PARTNERSHIPS
    • 2.1 To promote and foster friendship and understanding between the people of Preston and those of the other towns with which the organisation has links.
    • 2.2 To encourage exchange visits by individuals‚ groups and organisations of the above city and towns‚ particularly of young people‚ and the development of personal contacts in order to broaden mutual understanding of each others cultural‚ recreational‚ educational and commercial activities.
    • 2.3 To organise fund-raising activities to foster the aims of the organisation.
  • 3. ORGANISATION
    • 3.1 Honorary President of the Organisation‚ The Mayor of Preston shall be asked to be the Honorary President of the Twinning Partnerships at the A.G.M and invited to any functions of the organisation. Hopefully‚ he/she will be promoting twinning in the City of Preston throughout his/her term of office.
    • 3.4. Officers
      • 3.4.1 The Officers of the organisation shall be the Chairman‚ Vice-Chairman‚ Secretary‚ Treasurer‚ The Hosting Officer as well as such other Officers as the organisation may appoint from time to time. The Officers of the organisation shall be elected at the Annual General Meeting.
      • 3.4.2 Should an Officer of the organisation resign during his/her term of office‚ a replacement shall be ratified at an Extraordinary General Meeting.
    • 3.5. Executive Officers of the PRESTON TWINNING PARTNERSHIPS
      • 3.5.1 The affairs of the organisation shall be administered by an Executive Committee which shall have all the powers conducive or incidental to the attainment of the aims referred to in paragraph 2 and to the management and control of the affairs of the organisation.
      • 3.5.2 The Executive Committee shall consist of the Officers of the Committee‚ and up to a maximum of ten other members of the Committee who will be elected at the Annual General Meeting for a period of 3 (three) years - they will be eligible for re-election.
      • 3.5.3 A quorum of the Executive Committee shall consist of six voting members.
      • 3.5.4 Decisions of the Executive Committee shall be made by the majority of votes of those present at the meeting and entitled to vote. In the event of an equality of votes‚ the Chairman or other person presiding at the meeting shall have the casting vote providing that he/she has not previously voted.
      • 3.5.5 The Executive Committee shall have the right to co-opt additional members onto the Executive Committee
    • 3.6 Sub-Committees
      • 3.6.1 The Executive Committee shall have the power to appoint sub-committees as and when necessary.
      • 3.6.2 At least one member of the sub-committee shall be a member of the Executive Committee and the remainder shall be members of the organisation.
      • 3.6.3 The Chairman‚ Vice-Chairman‚ Secretary and Treasurer shall be ex-officio members of all such sub-committees.
      • 3.6.4 The quorum of a sub-committee shall consist of one third of the voting members and the Chairman of the sub-committee shall have the casting vote providing that he/she has not previously voted.
  • 4. MEMBERSHIP
    • 4.1 Individual membership of the organisation shall be open to all persons who are in agreement with the aims and objects of the organisation.
    • 4.2 Family membership of the organisation shall be open to a man/woman‚ his/her spouse living with him/her and any children of either of them living with them and under 18 years of age.
    • 4.3 Associate membership of the Preston Twinning Partnerships shall be open to all organisations which are in agreement with its aims and objectives. One member of each organisation shall be nominated as its elected representative.
  • 5. SUBSCRIPTIONS
    • 5.1 Membership subscription for the organisation shall be: Individual Membership‚ Family Membership‚ and Associate Membership. Amount of Subscription to be agreed at each Annual General Meeting.
    • 5.2 The membership year shall run from the 1st April until the 31st of March the following year. Subscriptions are payable in advance for the forthcoming year.
    • 5.3 Where a member and spouse serve as Officers of the Committee‚ they shall be required to pay individual membership fees.
  • 6. VOTING
    • 6.1 Each individual member‚ or one family member‚ and each associate member’s accredited representative shall have the right to exercise one vote. Where members of a family pay individual subscriptions‚ they shall have the right to exercise individual votes.
  • 7. MEETINGS
    • 7.1 Annual General Meeting
      • 7.1.1 The Executive Committee shall call an Annual General Meeting in May of each year.
      • 7.1.2 The election of Officers and Executive Officers shall take place each year at the Annual General Meeting. Nominations must be received by the Secretary at least fourteen days before the date of the Annual General Meeting.
      • 7.1.3 Notices of motion to the Annual General Meeting‚ signed by a proposer and seconder‚ shall be received by the Secretary at least fourteen days prior to the date of the meeting.
      • 7.1.4 The quorum of the Annual General Meeting shall not be less than fifteen members of the Preston Twinning Partnerships.
    • 7.2 Extraordinary General Meeting
      • 7.2.1 An Extraordinary General Meeting may be called at any time by a written application signed by ten members of the Committee‚ made to the Secretary.
      • 7.2.2 Notices of motion to the Extraordinary General Meeting shall be received by the Secretary at least fourteen days before the date of the meeting.
    • 7.3 Executive Committee Meetings
      • 7.3.1 The Executive Committee shall meet on at least four occasions between April of the current year and March of the following year and the Honorary Secretary shall give all members of the Executive Committee not less than seven days notice in writing of the date and place of the meeting and agenda of the business to be transacted.
      • 7.3.2 The Chairman‚ in consultation with the Secretary‚ shall be empowered to cancel any such meeting should they deem it necessary.
  • 8. FINANCE
    • 8.1 A Bank Account shall be opened by the Treasurer in the name of Preston Twinning Partnerships
    • 8.2 The organisation’s financial year shall run from the 1st April in each year to 31st March of the following year.
    • 8.3 The income and property of the organisation shall be applied solely towards the achievement of the objects of the organisation as set out in paragraph 2.
    • 8.4 An audited statement of accounts and balance sheet for the previous year shall be presented at each Annual General Meeting.
    • 8.5 An independent Examiner of the accounts shall be appointed at each Annual General Meeting.
    • 8.6 All cheques shall be signed by not less than two out of four Officers of the Executive Committee‚ ne of whom shall be the Treasurer and the other signature to be that of the Chairman or Vice-Chairman,
    • 8.7 The Executive Committee shall be empowered to invest any of the funds of the organisation in such security or securities as the Committee may decide.
  • 9. AMENDMENTS OF THE CONSTITUTION
    • 9.1 Amendments to the constitution shall be made at an Annual General Meeting of the Preston Twinning Partnerships and carried by a majority of not less than two-thirds of the votes of those present.
    • 9.2 Notice of the proposed amendments shall be circulated to all Officers and members not less than seven days before the said General Meeting.
  • 10. DISSOLUTION of the PRESTON TWINNING PARTNERSHIPS
    • 10.1 In the event of the organisation being dissolved‚ any property or monies remaining after its debts and liabilities have been settled‚ shall be applied to some purpose or organisation whose objects correspond with those of the Committee‚ as determined by the Executive Committee.